Veterinary Clinics · AI Dev Team
SOAP Notes, Vaccine Recalls, and PIMS Glue: An AI Dev Team for Your Veterinary Clinic
Your DVMs are still charting at 8pm, your CSRs are calling through a vaccine-due list by hand, and the Bichon that comes in with one owner is somehow a different patient record than the one his husband brought in last year. Most vet software vendors won't touch any of that — they sell you a PIMS module and walk away. Asaasin's AI Dev Team embeds with your stack (Cornerstone, AVImark, ezyVet, Provet Cloud, Instinct), learns how your clinic actually moves a patient from check-in to discharge, and ships internal tools tuned to your workflow in 2–3 weeks.
What we build for Veterinary Clinics
Auto-draft SOAP notes from exam-room dictation into your PIMS
Capture the DVM's voice during the exam, generate a structured SOAP note with assessment and plan, and push it into Cornerstone or ezyVet so charting doesn't follow the doctor home.
Vaccine, heartworm, and annual-exam recall agent that texts pet owners
Pull due-date data from the PIMS each morning, send personalized reminders by SMS or email per pet, and surface non-responders to the front desk before the appointment book empties out.
Multi-pet household record reconciliation across PIMS modules
Match clients, patients, and reminders across boarding, grooming, and medical records so the team sees one household — not three fragmented profiles — when the phone rings.
How a Build Pod fits
You get a small Build Pod — typically a tech lead, two AI engineers, and a designer — that treats your clinic like the product. Week one is shadowing: watching a CSR work the phones, sitting with a tech during treatment, and reading the actual chart your DVM finishes at the end of the day. By the end of week three, something is in your team's hands and getting used during real appointments.
From there the pod stays on subscription and keeps shipping against your roadmap — wiring in IDEXX or Antech results, building a boarding handoff dashboard, automating Trupanion claim packets, or whatever the next bottleneck is. No fixed-bid scope games, no rebuilding context every quarter; the same engineers who learned your PIMS in week one are still the ones improving it in month six.
Frequently asked questions
- What software do vet clinics use?
- Most clinics we work with run a PIMS like Cornerstone, AVImark, ezyVet, Provet Cloud, or Instinct, paired with diagnostics integrations (IDEXX, Antech), a payment terminal, and a reminders tool. The pod plugs into whatever you already use rather than asking you to migrate.
- What CRM do vets use?
- It varies — some practices stretch their PIMS as the CRM, others bolt on tools like monday CRM, Vetstoria, or PetDesk for client communications. We meet your stack where it is and build the glue between the PIMS, the CRM, and the inbox so client data stops living in three places.
- What digital tools do vet techs use?
- Techs typically juggle the PIMS treatment sheet, anesthesia monitoring software, IDEXX VetLab Station, controlled-drug logs, and a printed whiteboard. We build internal tools that pull these into one screen so the tech isn't tabbing between five systems mid-procedure.
- How long before our team actually uses something in the exam room?
- The first working tool lands in 2–3 weeks. We pick a single high-pain workflow — usually SOAP drafting or recalls — ship it to one DVM or one CSR, and iterate from real usage before rolling it clinic-wide.
Ready to ship AI for veterinary clinics?
A Build Pod gets working AI into your stack in 2–3 weeks. Month-to-month, cancel any time.
Talk to a Build Pod