Dental Clinics · AI Automation
Automate Pre-Auth Verification, Digital Intake, and SOAP Charting at Your Dental Clinic
Most dental clinics aren't short on patients — they're short on the hours their front desk and clinicians spend on work that should already be automated. Verifying PPO and HMO benefits before the first visit, chasing pre-auth responses from Delta Dental and MetLife, retyping paper intake into Dentrix, and finishing SOAP notes after close — that's where the day disappears. Asaasin builds AI automation tuned to how your practice actually runs: your PMS, your insurance mix, your hygiene recall cadence, your clinicians' charting style. Not a generic chatbot bolted on top.
What we build for Dental Clinics
Automate PPO and HMO benefit verification before the first visit
Pull eligibility, frequency limits, and remaining maximums from the major payers and drop a clean summary into the patient's chart before they arrive. Front desk stops calling 1-800 numbers all morning.
Replace paper and PDF intake with a structured digital flow that writes back to Dentrix or Open Dental
Patient fills medical history, allergies, and insurance on their phone before the appointment. Fields land in the right PMS chart locations — no retyping, no scanned PDFs buried in Documents.
Turn chairside dictation into draft SOAP notes the clinician edits, not writes from scratch
Capture the operatory conversation, generate a structured SOAP note with codes suggested (D-codes mapped from the procedure), and queue it for the doctor to review between patients instead of after close.
How a Build Pod fits
A Build Pod is a dedicated AI engineering team your clinic subscribes to monthly. We start with a scoping week sitting alongside your office manager and a clinician — watching where pre-auths actually stall, where the front desk works around Dentrix instead of with it, and which insurance carriers cause the most rework. From there we ship a working tool inside about three weeks, wired into your real PMS and your real payer mix.
After the first ship, the same pod keeps building. Recall automation, hygiene re-care, treatment plan follow-up, end-of-day production reporting — whatever's next on your list. You don't re-scope a new project or hire a new vendor; you just point the pod at the next workflow that's costing you chair time.
Frequently asked questions
- Will this work with Dentrix, Eaglesoft, or Open Dental?
- Yes. We build against whichever PMS you actually run — including Dentrix, Eaglesoft, Open Dental, and Curve. The pod handles the integration work, including the awkward parts like ODBC access or bridge tools when there's no clean API.
- How long before we see something working in the operatory?
- Roughly three weeks from the scoping call to a working tool your team uses on real patients. The first ship is narrow on purpose — usually pre-auth verification or intake — so it's in production fast and we iterate from real usage.
- Is patient data handled in a HIPAA-compliant way?
- Yes. We sign a BAA, keep PHI inside infrastructure you control, and use models and vendors with BAAs in place. Audit logs and access controls are part of the first build, not an afterthought.
- Do we need an in-house IT person to run this?
- No. The pod owns the build, the deploy, and the ongoing maintenance. Your office manager points us at the next workflow; we ship it. If something breaks, you message the pod, not a ticket queue.
Ready to ship AI for dental clinics?
A Build Pod gets working AI into your stack in 2–3 weeks. Month-to-month, cancel any time.
Talk to a Build Pod